Notes from my sales meeting this morning.  We’re focusing on to-do lists and goal setting.

I was listening to a lecture by Randy Pausch this morning on time management, and I got some awesome information out of it.  I wanted to share my rough notes here with you.

The average corporate employee wastes 2-2.5 hours daily simply by lack of preparation, and their inability to find what they need on their desks.

A strong exercise prior to adding something to your to do list is to calculate how much money you cost your company per hour.  (Your hourly compensation x2 is a good baseline.) – This helps to recognize how much your time actually costs, and what its value is.

Whenever something crosses your desk as a candidate for addition to your to-do list, quickly analyze and ask:

1) Why am I doing it?

2) What is the goal?

3) Why will I succeed in doing it?

4) Am I the right person?

Whene you make a list, focus on doing the right things, rather than doing the wrong things right.

Always think of the 80/20 rule, or Pareto’s principle.  A very small percentage of your customers and activities will actually contrubute the vast amount of value.  Spend most of your time there.

While you’re focusing your energy, you need to create and follow a strategic plan.  You can’t run a race without knowing where the finish line is.  It’s the same principle with goal setting and achievement.

Walt Disney said, “If you can dream it, you can do it.”

Many people scorn this advice, but the facts show that if you can’t dream it, you can’t do it.

When Walt Disney was asked how Disneyland went from ground breaking to opening in just 365 days, his response was that they used every single one of them.

Use every minute, of every hour, of every day to recognize its fullest possibility.

Don’t be afraid of failuree.  Good judgement comes from experience, and experience comes from bad judgement… The person who succeeds is the one who picks himself back up and goes at it again – until he succeeds.

When you make a list of things to do, do the ugliest thing first.  If you have to eat a frog, don’t spend a lot of time dwelling on how bad it will taste, and if you have to eat three of them, don’t eat the small one first.

Touch each piece of paper or email once – discard it, put it into your list of to do’s, respond and file, or file it.

We also discussed Rotter-Covey’s four square time management matrix.